The group names in DEVONThink are the same as the file cabinet and folder names on my main system. I use separate databases for the different types of info.
GETTING THINGS DONE FILE SYSTEM PORTABLE
I do separate the DT stuff into that which I need on the portable devices (iPhone or iPad) and that that I only need on the 2 larger computers. I have DEVONThink for small bits of reference and that is undergoing a re-org as well. i.e I have folders like Software-Scapple, Software-Omnifocus, Sheep_Breeding, Sheep-Disease_OPP, Sheep-Disease_Scrapie. I have a very few groupings that I manage by naming their respective folders in a way that makes sense.
The digital equivalent of David Allen's file a single piece of paper. Everything goes into a folder, even if it's just a single file. There are a very few of the folders that actually have a second layer but that is in the minority. Within each "file cabinet" folder I have a single layer of folders that sort alphabetically automatically. For now as I find stuff related to either organization I just dump the file into that organizations' top folder and move on as I am focusing on my personal stuff for now. This is a work in progress so I have many more folders than that right now as I am cleaning up the system. In my system all someday/maybe folders are kept in my main file cabinet folder, not separate. Within those I have a single layer of folders that sort by name. They are labeled Active_Projects, File_Cabinet and then 3, one for each organization where I am a current officer. I have 5 digital "file cabinets" as folders on my main computer.
I have a laptop, desktop, iPhone and iPad that all need some set or subset of my digital files. I'm in the middle of doing a complete and massive overhaul of my system.
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